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RMS Information & Updates

It is on the development list to provide Regions with default Region wide volunteer positions (as opposed to division positions). In the meantime:

  • Add a New Registration Form/Program
  • Select MY 2017, Core, and name it “2017 Volunteer Program”
  • Edit the 2017 Volunteer Program – add a nice message about volunteering
  • Skip the required player questions/default to required questions
  • Skip Discounts & Fees
  • Add Volunteer roles; Display roles offered; save settings
  • Update Program Email for Volunteers.
  • Under Division Details, enter a $0 price, set the age range to a future birth date so no one can register as a player in the program.
  • Instruct volunteers to select “I am volunteering to be a team coach or official.”

This Blue Sombrero feature allows potential volunteers to tell the Region that they want to be “team coach for 8UB and assistant coach for 6UG” when they have multiple children and they are volunteering for team related positions like team coach, assistant coach, team parent/manager or Division Coordinator.

Because some programs may need to ask additional questions depending on the division, such as licensing, practice/game time availability, etc., the system presents the application process for each division.

We recognize the dramatic change, confusion and frustration this change causes and it is on our list for reconsideration. Region wide volunteer position registration for referees, board members and other non-team positions, is already on the development plan as well.

In the short term, for team volunteers, we recommend that they pick one position/division; complete the application, eSignature and background check if required; and save it.

Team volunteers can then request other volunteer positions by going back to the Account User Profile, select Volunteers and request other positions. They will still be presented with an application for each position, but the applications will be prepopulated with their answers and only require an eSignature. The system will not submit duplicate background checks.

Yes. If you’ve registered your player already, you can print the form under “My Account.” You will see a “View/Print Form” link and you can print from there.

Parents/ Volunteers can update their information at any time just like they do now.

Safety Policies, Forms, & Insurance

AYSO covers a specific list of volunteers and employees who are cleared to rent vehicles when requested to conduct official AYSO business by the National Office. If you are not on that list then you would not have coverage and you would have to rely upon your own automobile insurance to provide coverage.

Currently the list includes those serving as National Board members, Special Directors, Section Directors and National Office staff who have passed a DMV check.

Volunteer Compliance & Assessment

A Registrar – The role of the Registrar is to organize and implement the annual registration of players and volunteers.

The primary responsibilities of the Registrar include:

  • Planning the annual registration of all players and volunteers with the CVPA and Treasurer.
  • Maintaining a waiting list for players who sign up after teams are balanced and filled.
  • Reconciling registrations forms with fees paid for each registration event.
  • Ensuring all players are registered.
  • Ensuring the National Player Fees are paid.

Registrar training requirements include:

  • Registrar Job Training
  • AYSO’s Safe Haven
  • CDC’s Concussion Awareness Training

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