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How to Setup Special Discounts and Fees on Blue Sombrero

  1. Login as an admin to your Region Portal. You will see the following tool bar on the top of the screen. Then Click on Registration.

 

  1. You will see the following screen. Click on “Edit” next to the Program you need to edit, then click on Step 3.

You can give the following discounts and add Custom Fees or Discounts.

1. Volume Discount
2. Family Discount
3. Non- Resident Fee or Resident Discount
4. Optional: Click on Add A Custom Fee or Discount if you want to add one


  1. If you want to apply a Volume Discount, enter the amount for the Volume Discount in the Amount box. *If a participant signs up for more than 1 Division in this Program, a Volume Discount can automatically be subtracted from the price (configured in Step 6) of the 2nd, 3rd, and so on Divisions. This is common for Camp Program Types.

  1. If you want to apply a Family Discount, enter the amount for the Family Discount in the Amount box. *If more than 1 participant in a family signs up for this Program, a Family Discount can automatically be subtracted from the price (configured in Step 6 of the Registration Wizard) of the Division for the 2nd, 3rd, and so on participants. The 1st participant will never receive the Family DiscountClick on Edit next to the Family Discount Amount to set a Max # of Participants per family that the Family Discount will apply to.

  1. If you want to apply a Non-Resident Fee OR Resident Discount, enter the amount in the Amount box. *If a user lives within a particular city or zip code, you can add a Non-Resident Fee OR Subtract a Resident Discount from their Division Price. Click on Edit to select if this is a Non-Resident Fee or Resident Discount. Cities and Zip Codes are configured in Site Settings.

  1. Make sure to always Save after editing.

Steps to Configure Custom Discounts & Fees:

  1. To add a custom discount or fee, click on Add A Custom Fee Or Discount.
  2. In order to apply a custom discount or fee, you’ll need to ask the participant(s) a question.
  3. Give the question a Discount Name or Fee Name. This will show up as the line item name for the discount or fee on the checkout screen.
  4. Enter in the Amount for the discount or fee.
  5. Select whether the Amount Type is for a discount or fee.
  6. Apply the discount amount or fee amount on a YES ANSWER or a NO ANSWER to the question you asked.
  7. Make sure to always Save after editing.

Steps to Configure a Mandatory Fee:

  1. To add a mandatory fee, click on Add A Custom Fee Or Discount.
  2. In order to apply the mandatory fee, you’ll need to ask the participant(s) a question or write a statement about this fee.
  3. Give the question or statement a Fee Name. This will show up as the line item name for the mandatory fee on the Checkout Screen.
  4. Enter in the Amount for the fee.
  5. Make sure you select Mandatory Fee for the Amount Type.
  6. Make sure to always Save your changes after editing.


If you do need further assistance, Regional Commissioners will receive priority support by emailing aysosupport@bluesombrero.com or by calling 866-258-3303. Parents with questions may email support@bluesombrero.com.