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Hosting a Tournament – Authorization Forms

A tournament is any organized special event that brings together teams of soccer players for the purpose of competing in soccer games; whether for sportsmanship, or a championship or other competitive recognition, with or without awards, it is an opportunity to create an environment that is good for the players and for the game.

Tournaments can either be a play-off system, for fun, like a Soccerfest, or for competition. But mostly, tournaments are intended as a way to allow kids an additional opportunity to play soccer.

Holding a tournament can and should be beneficial to the AYSO group hosting it. There are a variety of reasons to host one: Innumerable hours of hard work and preparation by a staff of dedicated volunteers are necessary to have a successful tournament experience.

Participation

Participating in a successful tournament should be the source of good memories and lasting friendships for both the hosts and guests. Most significantly, a tournament provides a valuable opportunity for players to play the game of soccer beyond the primary program, providing an enjoyable time for players, coaches, referees and tournament volunteers.

Development

In addition to creating memories, hosting a tournament can also foster Region, Area or Section development through collaboration. It is also a great vehicle to demonstrate how AYSO is different from other youth sports in your community through our value system and the camaraderie it builds between player and volunteer. In a more practical sense, it can be used as a playoff that helps advances teams to Area or Section play.

Fundraising

Hosting a tournament can also be used as a fundraising option but remember, this is a business venture entered in to by the Region, Area or Section and while most tournaments hope to generate revenue from the event, there is the risk of some economic loss. Being entrusted with fees paid by teams to provide a service (a tournament) implies an obligation on the part of the hosts to deliver that service in a quality manner and as stated in the tournament invitation.

Fundraising activities involve fiscal responsibility to the Region and the organization. AYSO is a 501(c)3 nonprofit organization, and all fundraising ventures must be designed to protect this status. The most common acceptable fundraising usages include monies for player scholarships, keeping Region registration fees affordable, field development, field usage fees and new equipment.

If you decide to use your tournament for any fundraising initiatives like this, please make sure you alert the National Office and that it is clearly noted on all your collateral material marketing the event.

AYSO tournaments that include participation by more than one section or are open to non-AYSO teams or to international teams, MUST be approved at the national level. Those tournaments not falling into these categories but wishing to have exposure AYSO.org must also be approved at this level. For further information, write to tournaments@ayso.org.

Types of Tournament:

  • AYSO Invitational = Open to all AYSO teams in stated divisions
  • AYSO Open Invitational = Open to AYSO and non-AYSO teams
    Note: If open to non-AYSO teams, but only within a certain geographic area, it is still an Open Invitational
  • Section = Open to AYSO teams from that Section
  • Area = Open to AYSO teams from that Area

 

Effective January 1, 2011, the Tournament Application Fee for all AYSO Tournaments whose scope is inter-Sections, Open or International, will be as follows:

  • $150.00 if submitted with a Tournament Application more than 4 months prior to the Tournament
  • $250.00 if submitted with a Tournament Application less than 4 months but more than 60 days prior to the Tournament
  • $350.00 if submitted with a Tournament Application less than 60 days prior to the Tournament.

 


Tournament Handbook:

National Tournament Handbook – Rev 1.01


Tournament Authorization Forms:

 

Sample Authorization Package TC-100-s
tc-100-s5983


Tournament Authorization Form TC-101
tc-1015985


Tournament Authorization Approval Checklist TC-102
tc-1025986


Tournament Website Information Form TC-105

TC105a_20167153


Tournament Income & Expense Report Form TC-110

Tournament Income & Expense Report Form Instructions
tc-110-fi5989

Tournament Income & Expense Report Form

tc-1105990


Tournament Organization Chart TC-115
tc-1155991


Tournament Team Invitation Sample TC-120

Tournament Team Invitation Form Instructions
tc-120-fi5992

Tournament Team Invitation Sample
tc-1205993


Tournament Team Application Sample

TC-125Tournament Team Application Form Instructions
tc-125-fi5994

Tournament Team Application Sample
tc-1255995


Tournament Team Roster Sample TC-130

Tournament Team Roster Instructions (TC-125fi)
tc-125-fi5994

Tournament Team Roster Sample
tc-1305996

Viewing and Printing Certification Records
viewing_and_printing_certification_records5785


Tournament Guest Player Form Sample TC-135

Tournament Guest Player Form Instructions (TC-125fi)
tc-125-fi5994

Tournament Guest Player Form Sample
tc-1355997


Tournament Rules Sample TC-140

Tournament Rules Sample Form Instructions
tc-140-fi5998

Tournament Rules Sample
tc-1405999


Referee Plan Sample TC-145

Referee Plan Sample Form Instructions
tc-145-fi6000

Referee Plan Sample
tc-1456001


Referee Team Information Form Sample TC-146

Referee Team Information Form Instructions (TC-145fi)
tc-145-fi6000

Referee Team Information Form Sample
tc-1466002


Youth Referee Authorization Form Sample TC-147

Referee Team Information Form Instructions (TC-145fi)
tc-145-fi6000

Youth Referee Authorization Form Sample
tc-1476003


Tournament Safety Plan Form TC-150

Tournament Safety Plan Form Instructions
tc-150-fi6004

Tournament Safety Plan Form
tc-1506005


Tournament Safety & Risk Management Checklist TC-151

Tournament Safety Risk Management Form Instructions (TC-150fi)
tc-150-fi6004

Tournament Safety & Risk Management Checklist
tc-1516006


Tournament Management Forms:

 

Notification of Financial Non-Compliance Letter TC-310

Financial Compliance Letters – Instructions
tc-310-fi6022

Notification of Financial Non-Compliance Letter
tc-3106023


Follow-Up to Notification of Financial Non-Compliance Letter TC-311
tc-3116024


Notification of Tournament Denial Letter TC-312
tc-3126025


Section Tournament Planning Calendar TC-320
tc-3206026


Section Tournament Administrator 45-Day Checklist TC-321

Section Tournament Administrator 45-Day Checklist Instructions
tc-321-fi6027

Section Tournament Administrator 45-Day Checklist
tc-3216028


Tournaments: Open Invitational Forms:

 

Open Invitational Invitation
open_invitational_invitation5978


Open Invitational Team Application
open_invitational_team_application5981


Open Invitational Team Roster
open_invitational_team_roster5982


Open Invitational Guest Player Form
open_invitational_guest_player_form5977


Open Invitational Referee Plan
open_invitational_referee_plan5979


Open Invitational Rules and Regs
open_invitational_rules_and_regs5980


US Soccer Application to Host a Tournament or Games Involving Foreign Teams OIIT-01
oiit-015972


US Soccer Application for Foreign Travel OIIT-02
oiit-025973


AYSO – Mutual of Omaha (SAI) – Travel Assistance Flyer & Cards
2016_SAI_travel_assistance7340


US Soccer Ted Stevens Olympic & Amateur Sports Act for Foreign Travel OIIT-03
oiit-035974


AYSO Application for Travel to Non-AYSO Hosted Tournament OIIT-04
oiit-045975


AYSO Team Roster for Travel to Non-AYSO Hosted Tournament OIIT-05
oiit-055976


Other Documents:

 

AYSO Incident Report Form

incident_report_form_with_instructions5644


Referee Voucher Form Sample TC-205

tc-2056007


Referee Misconduct Report Form TC-210

tc-2106008


Referee Feedback Form TC-215

tc-2156009


Tournament Sponsor Request Letter TC-220

tc-2206010


Tournament Sponsor Thank You Letter TC-221

tc-2216011


Tournament Team Sponsor Request Letter TC-222

tc-2226012


Tournament Team Sponsor Thank You Letter TC-223

tc-2236013


U-16/U-19 Player Time Monitor Card TC-230

U-16/U-19 Player Time Monitor Card Instructions

tc-230-fi6014

U-16/U-19 Player Time Monitor Card

tc-2306015


Tournament Game Card Form TC-235

tc-2356016


Tournament Team Behavior Report TC-240

tc-2406017


T-Shirt Order Form TC-250

tc-2506018


Tournament Planning Timeline TC-255

tc-2556019


Field Monitor Incident Report Form TC-260

tc-2606020


Tournament Formats TC-265

tc-2656021